If you or your business sends a high volume of invoices, keeping track of them can be a nightmare. Keep track of all your invoices in one place Simply customize them with your own branding and then add them to your workflows. Now, every time you need to send an invoice, you’ll already have done the heavy lifting.įreshBooks and Invoicehome have some great, free invoice templates that you can use in Word, Google Sheets, or just as a PDF. You just have to upload your document, add and save your formatting, and you’re done. Invoice template by Formswift from Dropboxĭocument templates make it so you only need to prepare and format your invoices once, then you can fill them out and reuse them in seconds. Luckily, in the next section, we detail how you can make creating, sending, and tracking invoices much easier. The downside to emailing your invoice is that it can still be hard to track its progress-you don’t know if they’ve received it, opened it, or initiated payment. Then, briefly explain the services you provided.

In your email, write a clear subject line with your business name and ‘invoice’ included, so there’s no confusion around who the email is from or its purpose. Then you can attach your invoice as a PDF-so important information can’t be edited or manipulated by whoever receives it. It’s good practice to include a short, accompanying email to go along with your invoice. Send your invoice with an accompanying email Remember: Always list a time frame for when you expect payment to be delivered, so your customer is aware of their obligations.Ħ. Decide whether cash, card, direct bank payment, PayPal, or even crypto-is right for you. Here, outline the best way for your customer to pay you what you are owed. A small mistake here can be costly-not just to your customers but also to your chances of repeat business-so check your figures and check again.

The net total to be paid-including any tax or discountsīe accurate.

The gross total-the total of all goods and services before any tax or discounts.

Then you’ll need to calculate your totals. To do this, list the goods or services rendered, the quantity or time, your unit cost or rate, and the sum total of those goods or services.

Include a breakdown of costs and totalsĪ breakdown of costs lets your customers understand exactly what they’re paying for. The date you rendered your goods and servicesĤ.The key dates you should include on any invoice are: It’s also good practice to do the same for the company you’re sending the invoice to, so they know the invoice is meant for them.ĭates give your invoice context and provide a reference point if you have to chase down payments. Next, you’ll need to add your company (or personal) name and any relevant contact information-like address and phone number-to the top of the document, so recipients always know exactly who sent the invoice.

Still, it’s worth putting your own personal spin on your invoices to set you apart from your competitors and make yourself memorable. If you’re a freelancer, you might not have a logo, so your branding may be limited to just your name. A company logo, distinct colors, and special fonts can all help you stand out and increase familiarity with your brand. Now you know all the essential elements of an invoice, here’s how you can structure and format yours in a clear, professional way.īranding your invoices is a great way to showcase your professionalism and build up your reputation.

Making quick invoice for contract labor